Getting Paid by Minnovation

Standard payment terms

Our standard payment terms are the last day of the month following the month of the invoice date.

This means if you are invoicing for the month of August, you need to date your invoice in August; if this isn’t done it will affect payment timeliness e.g. an invoice dated 31st August will be due for payment on the 30th September however, an invoice dated 1 September, will be due for payment on 31st October.

Any variation to payment terms must go through our Accounts team for approval prior to engagement of services.

Invoices and credit notes

Have an official PO

Before you invoice us make sure you have an approved purchase order.

Purchase order numbers must be displayed on the invoice, this is a requirement for payment and provides evidence that the purchase has been internally approved. Equally if you are sending us a credit note, reference to the invoice and/or purchase order it relates to must be displayed on the credit note.

Please Ideally the purchase order number should have its own field on the invoice and is not joined to any other character.

Our purchase orders are formatted as AXp-YY-xxxxx where AXp refers to purchase order, YY refers to year and xxxxx is the sequential number of the purchase order.

Make sure your details are correct

When you receive a purchase order make sure your details shown are correct:

If any of your details have changed (for example your company name, address, bank account number, email address or GST Number) you need to advise us immediately of that change; a new purchase order may need to be created.

Please email [email protected] with any changes.

Make sure Minnovation’s details are correct

Make sure our details are entered correctly in your system and shown on the invoice/credit note, please refer to entities shown in section below.

Ensure GST details are correct

If charging GST, the invoice/credit note you provide must be valid for GST purposes. In addition to the points above to accept your invoice/credit note, it must include the information outlined below.

IMPORTANT: Your invoice must include a purchase order reference number and only the approved goods/service shown on the purchase order. Your credit note must reference the invoice and/or purchase order it relates to.

Make sure your invoice or credit note shows the right information

A tax invoice must show:

• The words “TAX INVOICE” in a prominent place on invoice, “INVOICE” if no tax
• Addressed to the correct entity, list shown in section below.
• The name (or trade name) of the supplier
• The GST number of the supplier (only applicable to Australian GST Registered Suppliers)
• The date the invoice was issued
• The description and quantity of the goods and/or services supplied
• The GST and GROSS amounts OR a statement that GST is included in the gross amount if it has been
• The currency the invoice is charged in (if overseas currency, invoice must also show the GST tax amount in Australian Dollars and the conversion rate applied (if applicable))
• The suppliers full bank account details

A credit note must show:

• The words “CREDIT NOTE” in a prominent place on invoice, “CREDIT” if no tax
• Addressed to the correct entity, list shown in section 7 below.
• The name (or trade name) of the supplier
• The GST number of the supplier (only applicable to Australian GST Registered Suppliers)
• The date the credit note was issued
• The description and qty of the goods and/or services credited OR a brief explanation of why it was issued
• The GST and GROSS amounts OR a statement that GST is included in the gross amount if it has been
• The currency the credit note is charged in (if overseas currency, credit note must also show the GST tax amount in Australian Dollars and the conversion rate applied (if applicable))

Important: As with tax invoices, only one credit note can be issued. If a copy is supplied, it must be clearly marked “copy only”.

Send invoices to the right place and in the right format

Make sure you send all invoices to the correct email address using the correct format:

Email to: [email protected]

Format: PDF (1 invoice per PDF)

Address your invoice correctly

Please ensure you address your invoice(s) to the correct entity shown on the purchase order:

• Metamorph Business Pty Ltd
• Minnovation Technologies
• Eco-Safe Technologies

Make sure your invoice or credit note is font friendly

Preferred font is Arial.